WuXi AppTec

  • Senior Manager, Proposals & Contracts

    Job Locations US-TX-Austin
    Job ID
  • Overview

    The Senior Manager, Proposals & Contracts works independently to ensure proposal deadlines are met with submittal of professional, detailed, and quality proposal text and study budgets.  We strongly prefer this as an in-office position.


    Essential Job Functions:

    • Provides operational support for Business Development
    • Coordinate proposal teams, including clinical, data, and medical monitoring teams as well as all required vendors in writing text for RPG proposals, including:
      • Develop proposal schedules and lead proposal teams to timely submittals of proposals input
      • Write proposal strategies, risk mitigations, and standard project approach text
      • Tailor experience summaries
      • Coordinate multiple review levels, including Executive review
      • Perform final formatting in Word/Excel
      • Maintain all electronic files/budgets/contract documents on file server to coincide with records in Finance Dept. and client submittals
    • Lead the study budget development process by working with Operational Leads, including clinical, data, and medical monitoring teams as well as all required third-party vendors. Including:
      • Develop draft budgets and strategize with clinical and data team to make the study-specific adjustments to standard pricing, and finalize for corporate review
      • Participate in regular budget tool adjustments and maintain budget files accordingly
    • Upon contract award, serve as BD Department Point of Contact for Finance Dept. and Project Managers for all contract related study matters
    • Coordinate and run Project Transition Meetings (aka, “Handoff” from BD to Operations upon award)
    • Develop and maintain all study related budgets and contract documents, including Master Service Agreements, Work Orders, and Contract Change Orders
    • Assist with Proposal Defense Meeting slide coordination/content
    • Works on routine assignments per written procedures, where ability to recognize deviation from accepted practice is required.
    • Normally receives minimal instructions on routine work and detailed instructions on new assignments.
    • Works under close supervision from supervisor or senior personnel.
    • Ability to work in a team environment and independently as required
    • May be required to work Holidays and weekends
    • Contributes to the overall operations and to the achievement of departmental goals
    • Perform job specific tasks in compliance with applicable Regulations, International Standards, and WuXi AppTec Policies and Standard Operating Procedures.
    • Thorough understanding of FDA Guidelines, ICH, GCP, NDA, IND and other applicable regulations
    • Other duties as assigned
    • May be required to assist in other departments


    Job Requirements


    Experience / Education: 

    • 5 years of relevant experience or equivalent
    • Bachelor’s Degree or equivalent experience)


    Knowledge / Skills / Abilities: 

    • Must have excellent organization skills, writing, communication, and budgeting skills (proficient in MS Office)
    • Must be able to thrive in stressful, deadline-driven environment with multiple priorities
    • Highly independent, self-starter with an ability to take input from all levels of the BD and Operations teams to create clear and effective proposals
    • Need to be able to read, write and understand English


    Physical Requirements:         

    • Must be able to work in an office environment, which has minimal noise conditions
    • Ability to stand or sit for most of the work day
    • Must be able to perform some activities with repetitive motion, such as keyboarding


    An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.


    This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.  Employees holding this position will be required to perform any other job-related duties as requested by Management.



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